2025 Craft Booking Form

24th & 25th August Bank Holiday Sunday & Monday 2025

    Stallholder Name (required)

    Types of Craft for sale? (required)

    Hirer's Name (required)

    Full Postal Address (required)

    Post Code(required)

    Your Email (required)

    Please repeat e-mail

    Contact Telephone No. (required)

    Website / Facebook page if you have one

    I would like to book the following space and I am aware that Early Bird pitches must be booked and paid for by 31 March 2025:

    1.5m(5ft) inside pitch £85 (EB £75)2.5m(8ft) inside pitch £140 (EB £125)3.75m inside pitch £210 (EB £187.50)5m inside pitch £280 (EB £250)3.5m (11.5 ft) outside pitch £155 (EB £140) - bring your own gazebo3.5m x 3 m Premium dual frontage outside pitch £199

    All prices are for the 2 days of the Show.

    I would also like the following extras:

    Electricity supply

    6ft (1.83m) Trestle Tables @ £12 each (NB not suitable for the 1.5m pitch) NoYes

    No of tables required:

    INSURANCE DETAILS

    All Stallholders are required to hold AND PROVIDE A COPY OF suitable third party insurance, any other relevant certification and your Risk Assessment valid for the period of the Swallowfield Show 2025:

    Name of Insurer:

    Policy No:

    Expiry Date

    Public Liability Insurance Limit: £

    If you wish you can upload images of the above documents here:

    (nb: max file size is 5MB and only the following image files are accepted -jpg/jpeg/png/gif/pdf)
    PLEASE NOTE: THE FILE UPLOAD FACILITY DOES NOT WORK FOR IPHONES / IPADS - Please send these files separately to craft@swallowfieldshow.co.uk

    DECLARATION
    On behalf of the above named organisation I confirm that we will abide by the Swallowfield Horticultural Society’s rules and regulations, and that our organisation will hold AND PROVIDE A COPY OF suitable third party insurance, any other relevant certification and our Risk Assessment valid for the period of the Swallowfield Show 2024

    Name of person making this declaration:

    I accept the terms and conditions of this booking YesNo

    I consent to my data being used to contact me about the Swallowfield Show and any related matters YesNo

    I understand that I must remove all my waste and will incur a £50 charge for removal of waste left onsite Yes

    How would you like to pay? Once your booking is accepted you will be sent an invoice with instructions for how to pay by either Credit Card or Bank Transfer.

    Any comments you wish to make:

    In order to ensure that there is a diverse range of Crafts at the Show, your Booking is made on a provisional basis. You will be notified to advise whether your application has been successful.

    Terms and Conditions

    • Fees will not be refunded under any circumstance
    • In the interest of safety please do not move vehicles between 09.30 and 17.30 on both days
    • Subletting of pitches is not allowed
    • Noisy generators are not permitted
    • All rubbish to be removed from the site
    • The Swallowfield Horticultural Society accepts no responsibility for loss or damage to persons or property whilst on the show ground

    Attention is drawn to the Society’s short form Manual that can be found here,  which refers to the Swallowfield Show’s Safety, Health and Environmental (SHE) system. This documentation, in conjunction with the Society’s Manual fully describes the rules and regulations that apply all times you are on site. Please remember you are required to have adequate third party liability insurance and should provide your HS&E policies to the Society.

    Simply the Best Show in the South of England