2024 Trade Stand Booking Form

25th & 26th August Bank Holiday Sunday & Monday 2024

    Business Name (required)

    Types of Trade / Services to be offered for sale (required)

    Stallholder's Name (required)

    Full Postal Address (required)

    Post Code(required)

    Your Email (required)

    Please repeat e-mail

    Contact Telephone No. (required)

    Website / Facebook page if you have one

    Please choose a Standard (C) ,Enhanced (B) or Premium (A) Trade Area, with general positions marked on the Showground Map at the bottom of this page.

    (Please note: the Society reserves the right to make amendments to the plan in order to meet operational requirements.)
    NOTE Early Bird (EB) pricing is valid for bookings confirmed and paid for before 31st March 2024

    Trade Stand plots start at 4m and larger frontage can be booked at the price stated per metre:

    Standard (C): 4 metres £115 (EB £100) and additional frontage @ £28.75 per metre (EB £25).
    Enhanced (B): 4 metres £145 (EB £130) and additional frontage @ £36.25 per metre (EB £32.50).
    Premium (A): 4 metres £175 (EB £160) and additional frontage @ £43.75 per metre (EB £40).

    All prices are for the 2 days of the Show.

    Book early to ensure that yours is one of the successful bookings!

    I would like to book the following space within the following Areas as shown on the Showground plan:

    Space in Area C
    Please choose4m £115 (EB £100)5m £ 143.75 (EB £125)6m £172.50 (EB £150)7m £201.25 (EB £175)8m £230 (EB £200)9m £258.75 (EB £225)10m £287.50 (EB £250)
    Space in Area B
    Please choose4m £145 (EB £130)5m £181.25 (EB £162.50)6m £217.50 (EB £195)7m £253.75 (EB £227.50)8m £290 (EB £260)9m £326.25 (EB £292.50)10m £362.50 (EB £325)
    Space in Area A
    Please choose4m £175 (EB £160)5m £218.75 (EB £200)6m £262.50 (EB £240)7m £306.25 (EB £280)8m £350 (EB £320)9m £393.75 (EB £360)10m £437.50 (EB £400)

    I would also like to reserve trestle tables @ £12 each

    All prices are for the 2 days of the Show.

    INSURANCE DETAILS

    All Stallholders are required to hold AND PROVIDE A COPY OF suitable third party insurance, any other relevant certification and your Risk Assessment valid for the period of the Swallowfield Show 2023:

    Name of Insurer:

    Policy No:

    Expiry Date

    Public Liability Insurance Limit: £

    If you wish you can upload images of the above documents here:

    (nb: max file size is 5MB and only the following image files are accepted -jpg/jpeg/png/gif/pdf)

    DECLARATION
    On behalf of the above named organisation I confirm that we will abide by the Swallowfield Horticultural Society’s rules and regulations, and that our organisation will hold AND PROVIDE A COPY OF suitable third party insurance, any other relevant certification and our Risk Assessment valid for the period of the Swallowfield Show 2023

    Name of person making this declaration:

    I accept the terms and conditions of this booking YesNo

    I consent to my data being used to contact me about the Swallowfield Show and any related matters YesNo

    How would you like to pay? . Once your booking is accepted you will be sent either an invoice with instructions for how to pay by either Credit Card or Bank Transfer.

    Any comments you wish to make:

    In order to ensure that there is a diverse range of Trade Stands at the Show, your Booking is made on a provisional basis. You will be notified to advise whether your application has been successful.

    Showground Map

    Terms and conditions

    • Fees will not be refunded under any circumstance
    • In the interest of safety please do not move vehicles between 09.30 and 17.30 on both days
    • Subletting of pitches is not allowed
    • Noisy generators are not permitted
    • All rubbish to be removed from the site
    • The Swallowfield Horticultural Society accepts no responsibility for loss or damage to persons or property whilst on the show ground

    Attention is drawn to the Society’s short form Manual that can be found here,  which refers to the Swallowfield Show’s Safety, Health and Environmental (SHE) system. This documentation, in conjunction with the Society’s Manual fully describes the rules and regulations that apply all times you are on site. Please remember you are required to have adequate third party liability insurance and should provide your Risk Assessment to the Society.

    Simply the Best Show in the South of England