Outdoor Food Sales

Offers are invited from prospective vendors for the external ‘fast food’ sales pitches at the 2019 Swallowfield Show.

The approximate number of vendors to be selected are as follows: –

  • 12 general fast food sales pitches
  • 2 stalls for tea and / or coffee sales
  • Bar concession – number of sites to be agreed with the vendor
  • Ice cream concession – number of vans to be agreed with the vendor.

The criteria we will use for selection are: –

  • Offer price
  • Value for money for our visitors
  • Quality and compliance with our requirements

The need to ensure a wide variety of food available to the public will also be taken into account.

Timescale for the letting of food sales pitches: –

  • Offers to be submitted by 31st January 2019
  • Confirmation of selected vendors by 28th February 2019
  • Payment by 30th April 2019

Please complete the following form to make an offer for a pitch: –

Show Dates: Sunday 25th and Monday 26th August

    Business Name (required)

    Hirer's Name (required)

    Full Postal Address (required)

    Post Code(required)

    Your Email (required)

    Please repeat e-mail

    Contact Telephone No. (required)

    Website / Facebook page if you have one

    Amount of offer for a pitch / concession

    £ for two-day pitch rental


    All Stallholders are required to hold AND PROVIDE A COPY OF suitable third party insurance, any other relevant certification and our Risk Assessment valid for the period of the Swallowfield Show 2020:

    Name of Insurer:

    Policy No:

    Expiry Date

    Public Liability Insurance Limit: £

    Supporting Information To Be Provided:

    • Confirmation of local authority registration
    • Food Hygiene Rating certificate
    • Certificate(s) of food hygiene training
    • Current risk assessment
    • List of proposed products and prices
    • Photograph of proposed stand / vehicle / set-up
    • Size of pitch required (in metres)

    This information will be used to confirm suitability for inclusion in the 2020 Swallowfield Show and failure to provide the evidence requested may result in your offer not being considered.

    If you wish you can upload images of the above documents here:

    (nb: max file size is 5MB and only the following image files are accepted -jpg/jpeg/png/gif/pdf
    File uploads does NOT work on iphones / IPADs, so please send these separately to fastfoods@swallowfieldshow.co.uk)

    On behalf of the above named organisation I confirm that we will abide by the Swallowfield Horticultural Society’s rules and regulations, and that our organisation will hold AND PROVIDE A COPY OF suitable third party insurance, any other relevant certification and our Risk Assessment valid for the period of the Swallowfield Show 2020

    Name of person making this declaration:

    I accept the terms and conditions of this booking YesNo

    I consent to my data being used to contact me about the Swallowfield Show and any related matters YesNo

    How would you like to pay? . Once your booking is accepted you will be sent either an invoice with instructions for how to pay by either Credit Card or Bank Transfer.

    Any comments you wish to make:

    The Show Committee will review your and other applications and be in contact in due course. If you have any queries, then please contact foodanddrink@swallowfieldshow.co.uk

    Terms and conditions

    • Fees will not be refunded under any circumstance
    • In the interest of safety please do not move vehicles between 09.30 and 17.30 on both days
    • Subletting of pitches is not allowed
    • Noisy generators are not permitted
    • All rubbish to be removed from the site
    • The Swallowfield Horticultural Society accepts no responsibility for loss or damage to persons or property whilst on the show ground

    Attention is drawn to the Society’s short form Manual that can be found here,  which refers to the Swallowfield Show’s Safety, Health and Environmental (SHE) system. This documentation, in conjunction with the Society’s Manual fully describes the rules and regulations that apply all times you are on site. Please remember you are required to have adequate third party liability insurance and should provide your HS&E policies to the Society.