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Terms and conditions
- Fees will not be refunded under any circumstances
- In the interest of safety please do not move vehicles between 09.30 and 17.30 on both days
- Subletting of pitches is not allowed
- Noisy generators are not permitted
- All rubbish to be removed from the site
- The Swallowfield Horticultural Society accepts no responsibility for loss or damage to persons or property whilst on the show ground
- The Society reserves the right to make amendments to the Showground plan in order to meet operational requirements
Attention is drawn to the Society’s short form Manual outlined below, which refers to the Swallowfield Show’s Safety, Health and Environmental (SHE) system. This documentation, in conjunction with the Society’s Manual fully describes the rules and regulations that apply all times you are on site. Please remember you are required to have adequate third party liability insurance and should provide your HS&E policies to the Society.
Short form Manual
Swallowfield Horticultural Society’s Policy
The Swallowfield Horticultural Society’s (SHS) SHE Management System provides a full statement of its policy for Health Safety and the Environment. Please read this short form précis in conjunction with the full system which is readily available on request and published on the Society’s web site.
Everyone on the show site is expected to act responsibly and to support the objective of ensuring that SHS’s activities are conducted in accordance with the Law, SHS’s Policy and the requirements of the SHE Management System.
Insurance and HS&E Policies
It is essential that all Traders and Sub Contractors have adequate third party insurance and carry out their own risk assessments leading to their own Health, Safety and Environment Policy. Please attach a copy of your insurance certificate, Health, Safety and the Environment statement and risk assessment for this event.
How to Report an Incident
The Society has procedures to cover major and minor incidents. Please report any incident to the Society’s Safety Officer at the Showground Headquarters.
If you discover anything that you consider to be a danger to the Health or Safety of individuals or the environment, please contact the Showground Headquarters immediately.
If you discover a fire, evacuate the local area and contact the Showground Headquarters immediately.
The Showground Headquarters will be clearly marked.
If you require medical assistance, contact either the Show first aiders or the Showground Headquarters.
First aiders will be located in a prominent position.
No vehicles may exceed 10 mph whilst on the Showground or in the Car Park.
After 9.00 am all vehicles must not exceed 5mph on the Showground.
Vehicle Access and Parking
Please park your vehicle in the Car Park or in accordance with instructions which will be provided.
Emergency clearways between marquees and entertainment areas must be kept clear at all times.
Traders and Sub-contractors are asked to maintain the separation areas “adjacent to” or behind their pitches. This is required for emergency vehicle access.
It is essential that you remove all waste from the site.