Trade Stand Booking Form 2019

August Bank Holiday Sunday 25th & Monday 26th August.

Please use this form to request Trade pitches at the 2019 Show.

Please do NOT use this form to register for hot or cold food pitches; instead please click here.

If you are using an Apple device such as an Ipad, then please click here for an apple compatible version.

    Stallholder Name (required)

    Types of Trade / Services to be offered for sale (required)

    Hirer's Name (required)

    Full Postal Address (required)

    Post Code(required)

    Your Email (required)

    Please repeat e-mail

    Contact Telephone No. (required)

    Website / Facebook page if you have one

    We have introduced a new system, enabling you to choose a Standard (C) ,Enhanced (B) or Premium (A) Trade Area, with general positions marked on the attached Showground plan. (Please note: the Society reserves the right to make amendments to the plan in order to meet operational requirements.)

    Trade Stand plots start at 4m and larger frontage can be booked at the price stated per metre:

    Standard (C): 4 metres £80 and additional frontage @ £20 per metre
    Enhanced (B): 4 metres £100 and additional frontage @ £25 per metre
    Premium (A): 4 metres £132 and additional frontage @ £33 per metre

    All prices are for the 2 days of the Show

    I would like to book the following space within the following Areas as shown on the Showground plan:

    Space in Area C
    Please choose4m £805m £1006m £1207m £1408m £1609m £18010m £200
    Space in Area B
    Please choose4m £1005m £1256m £1507m £1758m £2009m £22510m £250
    Space in Area A
    Please choose4m £1325m £1656m £1987m £2318m £2649m £29710m £330

    I would also like to reserve trestle tables @ £8 each

    All prices are for the 2 days of the Show.


    All Stallholders are required to hold AND PROVIDE A COPY OF suitable third party insurance, any other relevant certification and our Risk Assessment valid for the period of the Swallowfield Show 2018:

    Name of Insurer:

    Policy No:

    Expiry Date

    Public Liability Insurance Limit: £

    If you wish you can upload images of the above documents here:

    (nb: max file size is 5MB and only the following image files are accepted -jpg/jpeg/png/gif/pdf)

    On behalf of the above named organisation I confirm that we will abide by the Swallowfield Horticultural Society’s rules and regulations, and that our organisation will hold AND PROVIDE A COPY OF suitable third party insurance, any other relevant certification and our Risk Assessment valid for the period of the Swallowfield Show 2019

    Name of person making this declaration:

    I accept the terms and conditions of this booking YesNo

    I consent to my data being used to contact me about the Swallowfield Show and any related matters YesNo

    How would you like to pay? . Once your booking is accepted you will be sent either an invoice with instructions for how to pay by either Credit Card or Bank Transfer.

    Any comments you wish to make:

    In order to ensure that there is a diverse range of Trade Stands at the Show, your Booking is made on a provisional basis. You will be notified to advise whether your application has been successful.

    Terms and conditions
    • Fees will not be refunded under any circumstances
    • In the interest of safety please do not move vehicles between 09.30 and 17.30 on both days
    • Subletting of pitches is not allowed
    • Noisy generators are not permitted
    • All rubbish to be removed from the site
    • The Swallowfield Horticultural Society accepts no responsibility for loss or damage to persons or property whilst on the show ground
    • The Society reserves the right to make amendments to the Showground plan in order to meet operational requirements

    Attention is drawn to the Society’s short form Manual outlined below, which refers to the Swallowfield Show’s Safety, Health and Environmental (SHE) system. This documentation, in conjunction with the Society’s Manual fully describes the rules and regulations that apply all times you are on site. Please remember you are required to have adequate third party liability insurance and should provide your HS&E policies to the Society.

    Short form Manual

    Swallowfield Horticultural Society’s Policy

    The Swallowfield Horticultural Society’s (SHS) SHE Management System provides a full statement of its policy for Health Safety and the Environment. Please read this short form précis in conjunction with the full system which is readily available on request and published on the Society’s web site.
    Everyone on the show site is expected to act responsibly and to support the objective of ensuring that SHS’s activities are conducted in accordance with the Law, SHS’s Policy and the requirements of the SHE Management System.

    Insurance and HS&E Policies

    It is essential that all Traders and Sub Contractors have adequate third party insurance and carry out their own risk assessments leading to their own Health, Safety and Environment Policy. Please attach a copy of your insurance certificate, Health, Safety and the Environment statement and risk assessment for this event.

    How to Report an Incident

    The Society has procedures to cover major and minor incidents. Please report any incident to the Society’s Safety Officer at the Showground Headquarters.
    If you discover anything that you consider to be a danger to the Health or Safety of individuals or the environment, please contact the Showground Headquarters immediately.


    If you discover a fire, evacuate the local area and contact the Showground Headquarters immediately.
    The Showground Headquarters will be clearly marked.

    First Aid

    If you require medical assistance, contact either the Show first aiders or the Showground Headquarters.
    First aiders will be located in a prominent position.

    Speed Limit

    No vehicles may exceed 10 mph whilst on the Showground or in the Car Park.
    After 9.00 am all vehicles must not exceed 5mph on the Showground.

    Vehicle Access and Parking

    Please park your vehicle in the Car Park or in accordance with instructions which will be provided.
    Emergency clearways between marquees and entertainment areas must be kept clear at all times.
    Traders and Sub-contractors are asked to maintain the separation areas “adjacent to” or behind their pitches. This is required for emergency vehicle access.


    It is essential that you remove all waste from the site.